North Dakota Saves Big with DAM and CMS

North Dakota has centralized their image libraries across agencies, and implemented a CMS, in a model that makes a great case study when justifying, or continuing to explain your DAM to management.

The new system, www.medialibrary.nd.gov, consolidates disparate files that were largely siloed and only available to staff in individual agencies. Now those assets can be easily shared across Team ND and with the public – helping promote our state, culture and economy and elevate the Be Legendary brand with a strong, consistent state image. The public will now have access to thousands of North Dakota images, royalty-free, to use however they wish. This tool can also be leveraged by nonprofits.

“The cross-agency team members who worked together to initiate, develop and deploy this cloud-based tool are leading the state’s approach to a more unified and holistic digital presence,” said North Dakota Chief Reinvention Officer Kevin Parker. “Our team has a wealth of ideas for improving service delivery, and this specific example alone will save a projected $250,000 over the next five years.”

 

Maintenance Tasks

This article from Widen’s Blog, How Often Should a DAM Admin… starts to give you an idea of the tasks related to keeping the DAM machine humming along.  It is by no means comprehensive, but it addresses a few good areas such as:

  • How often should I update the system dashboard?
  • How often should I review the user list?
  • How often should I archive assets?

It also includes triggers and tasks, which are nifty details.

Some other things that should go on a regular task list, not included and not limited to:

  • Auditing security and permissions
  • Reviewing and testing backups
  • (and documenting these for Sarbanes Oxley)
  • Reviewing usage logs to tune user experience, and look for errors and exceptions.
  • Reviewing tagging and taxonomy.