THE Digital Asset

In my previous post “It’s Basic, Man” – I pointed out that often exciting and shiny new features try to steal the show. Actually, it’s usually the case that the department of smoke and mirrors, aka Sales and Marketing, that needs and easy conversation starter.

I’ve seen very few people in DAM sales and marketing that actually know the basic requirements and capabilities up to the point that they can actually use those to differentiate their product from any shiny new contestant.

What should be basic in an Enterprise DAM then?

Basic – let’s first agree on what a Digital Asset Management actually manages.
Some systems start with a file being the nucleus of an asset. File type determines the asset type, metadata gets extracted – searchable, sprinkle some access control over it – done!

I would consider these systems file management systems – as they are file centric and will fail one way or the other when workflows and integrations start to become file-less.
Even the job of managing slides, videos or non-digitizable items can’t be handled adequately.

I understand the file centric approach is historically grown. Start with a simple job: manage digital media files – more files, more functions. In the context of a sustainable, flexible and integrated enterprise DAM, I consider a digital asset a combination of six aspects in a defined state at a point in time:

  • Metadata
  • Paradata
  • Access Control Properties
  • Relations
  • Bytes (one or many files)
  • Domain Specific Representations of associated Bytes (e.g. derivatives)

Not every asset will have all six facets. Not every asset will have history of different versions.

None of these six facets is THE digital asset – only the combination of at least two brings the asset into life, while it gets enriched by adding more and more facets or changing any of the facets thus creating different newer versions.

To be continued…

Kai Strieder

It’s Basic, Man!

When the time comes to select a new product – either to replace your current solution or augment your landscape to a new level – features get uttermost of attention. Every vendor knows that of course – and to dress up the bride just common sense before you go on the pitch.

And, of course, every vendor communicates the unique and revolutionary new features of their product as bold, loud and aggressively as possible… .hat’s marketing 101. In product development, this also follows a specific pattern which is described in the Kano Model.

Kano knows three classes of product features: excitement, performance and basic.

Excitement features are usually perceived as the innovation differentiator – which is not a correct attribution. As the name indicates, these features create excitement but might not be directly applicable to a practical problem domain or business challenge. However, they are shiny, new, exciting, super cool, and nobody else has them.

See, that’s the point. Some features are so cool, that nobody else will ever have them – and that’s not a problem of innovation, code quality or a “blockchain based cloud AI in the augmented reality deep learning quantum computer.”

Of course, the 2% of excitement features mature, prove useful and applicable, and will move to performance features. Performance features aren’t exciting any more – they are not unique. But they can be either fast or cheap, or have a better user interface – they differentiate one product from the other. Both have the capability – but on the same level. Excitement features are not on your requirements list, but a vendor answering your RFP will put them there.

Performance features are more likely to be on your requirements list, and that’s where you rate it with points.

What doesn’t get enough attention are basic features. It is often assumed that every solution in a specific domain has them – that’s why a product is in a specific domain. See, for example, a new phone – nobody would put the requirement “can it actually dial a phone number and connect me to any other user of a public phone system?” which may call to mind the unreliability of the first voice-over-ip phones. There’s a disclaimer stating that you might not use them for emergency calls, right? But that’s pretty basic…

In a product space, new vendors tend to give basic features or requirements less attention, and concentrate on excitement and performance features. Mature vendors are in a slightly better position. Basic features are their legacy, performance features have once been excitement features and excitement features live in the roadmap. When selecting a product, make sure that you put your shortlisted potential solution providers to a test on basic domain specific capabilities. I will continue with a drill down on basic domain specific capability sets for enterprise class DAM systems in the next days and weeks – stay tuned.

Kai Strieder

Why DAM Implementation and Run is Not a Project

John Horodyski, an Executive with Optimity Advisors, has written a thoughtful article for CMSWire on why DAM implementation and run is an ongoing process, not a project. He states cogently:

One of the most common questions I receive is how to manage a digital asset management system. This details everything from how to create the business case, to securing executive buy-in and financial support, to building the right team, deployment, roadmap and more. There is much to do, and it takes time. Many foundational layers will clamor for your attention as you prepare the roadmap of work.

More importantly, most of these structures need to be reviewed and discussed well before any technology has been purchased, let alone considered.

Technology should never lead the decision-making process for DAM demands — the business sets the foundation for the strategy first. Technology is incredibly important, and the vendor review and selection process are a critical step in all this, but that step must follow the business requirements and digital strategy. You need to know what you want to do: the purpose.

Once you know what you want to do, then everything else is spent working towards that goal because you know what you want to achieve. Never lose sight of that goal.

Well worth reading, at: https://www.cmswire.com/digital-asset-management/how-do-you-manage-your-dam/

“Navigating the DAM Divide” by Real Story Group

Way back on Oct. 29, Real Story Group, a vendor evaluations company, published an interesting article and graphic on the various DAM landscape forms, dividing vendors up into four categories;

Complex, Legacy Complex, Mid-Range and Simpler.

Real Story Group Vendor Logo Landscape

It is a useful framework for input on which DAM vendors might be most suitable for consideration in your initial DAM discovery process for your enterprise.  More at:

https://www.realstorygroup.com/Blog/3287-Navigating-the-DAM-Divide

 

The Journal of Digital Media Management

Here’s a goodie you should get, by the estimable Henry Stewart Publications division:

The Journal of Digital Media Management:

The Journal of Digital Media Management is the essential peer-reviewed, professional journal for all those involved in the capture, storage and effective application of digital media assets.

Each quarterly 100-page issue publishes in-depth articles, real world case studies and reviews written by some of the leading experts in the field

On Choosing a DAM Consultant

by Kai Strieder

I’ve been working in the DAM space since around 1996 – long before the term DAM or even MAM was coined. I loved and still love to help clients to make a sense of the technical, organisational and legal challenges of handling media assets, creating value and ensuring that content, stories, emotions can be shared, communicated, and set in place.

DAM has come a long way – databases for media content have started as pure systems for media companies.

News, agencies, editors, the occasional photographer. At that time even FileMaker solutions were prevalent – as were simple catalogs with a pure text-based slide catalogue: some keywords, a slide number, the drawer or cabinet where the slide resides.

What part of DAM – Digital Asset Management has come a long way?

Digital Media has come a long way. Remember drum scanners? Slide scanners? Waiting up to 90 seconds for a slide to scan in a Nikon desktop slide scanner with automatic feed? Remember the batch of 50 files named up to “Unnamed File (#49)”?
Remember the first digital SLR being a really big deal? The IBM micro-drive — a thick CF card with a spinning hard drive inside it? (I still have the 1 Gig version sitting on my desk).

Digital media has evolved in a infuriating speed: 22 years where resolutions have exponentially grown on a regular basis. Doubling the resolution of a screen, CMOS or CCD sensor isn’t even big news now.

How has the management part evolved?

The output of assets — files — over enormously over time, mostly because the availability of devices that now can take a photo or video is now ubiquitous. “The Best Camera Is The One That’s With You” is the title of a book from Chase Jarvis, containing photos taken only with his iPhone. It perfectly illustrates how prevalent today cameras are and that’s one of the points why the amount of “available media” has skyrocketed.

Available media – photos, videos, audio recordings that can be shared, referenced, used, curated – that is why the Management in DAM is really challenged. Making media available was a significant effort 10 years ago. You chose which photos to upload into a dedicated database, creating a scan, retouched it, compressing the file, uploaded it – that was a major project. Think before you shoot, be selective in what you scan, check what you upload.

Today, every shot is synched into the cloud, apps help to curate stories – a timeline of media assets made available in seconds.

Mature DAM vendors have evolved their solution or suites along. Alongside clients they accompanied for ten or even 20 years, they have stayed focused. The purpose of DAM for any organisation is to create the most value from a digital asset and then stay out of the way.

While individual users might argue that an approval process isn’t exactly “staying out of the way” – for the organisation it is a necessity to ensure that value is sustainable.

Same goes for tediously crafted mandatory metadata, where on might argue that’s way over the top for just the web page illustration. Again, the purpose is to create most value over the lifetime of the asset and reduce single-use cases. These DAM solutions have matured to a point where sharing, enabling, integrating, fitting, transcoding, have evolved up to the point where a DAM itself provides CDN capabilities.

So is it all ponies and rainbows now?

Unfortunately, in a lot of conversations with enterprise clients, I have learned that there is a huge maturity gap. And it’s neither the vault of vendors and the capabilities of their products, nor a lack of interest (read: budget) of clients to get beyond the obvious.

It’s a lack of maturity in DAM consultants.

DAM Consultants can mostly be divided into two categories:

The experienced old dogs whose rinse-repeat approaches that have been successful the first gigs. Old dogs, new tricks – you get the point.

The fresh domain-driven consultants that usually are coming to DAM from an adjacent angle, be it SEO, product and e-commerce, social media, apps — and are more or less ignorant to the whole rest of the DAM potential or the value cycle of a digital asset.

Both types are either implementation-driven (read: rinse-and-repeat a specific integration), or vendor-selection process, helping their clients navigate the path to the best tool.

When you chose a consultant, or a consultant choses you, decide wether you are perfectly clear on what your immediate goals and criteria for success are, and what your asset roadmap is – before you decide who should help you along the way.

Kai Strieder

DAM Update, October 19, 2018 – DAM Horror Stories, Managed Services Webinars

Henry Stewart Events is hosting a Webinar on October 31, titled, amusingly enough, Is Your DAM a Horror Show? 6 Scary Signs To Watch Out For

Registration: https://attendee.gotowebinar.com/register/2416511447133860355

It’s spooky. It’s scary. It’s … the haunted house DAM: full of dead assets buried in unfindable nooks and crannies, terrifying time wasters, and pits of quicksand where good intentions get swallowed by broken processes and vendor lock-in.

What lurks in the heart of your digital asset management system? In this Halloween webinar, join Uri Kogan of Nuxeo to learn the signs that your DAM may not make it to the end credits — and what you can do about it. We’ll use examples from real case studies at top media, entertainment, and CPG enterprise companies, where teams found themselves living real-life DAM nightmares.

You’ll learn:

• How lumbering “FrankenDAMs” arise — and why they’re slowing your teams down
• Tips for escaping the DAM “value trap” that locks you into legacy systems
• Why some DAMs turn from Dr. Jekyll to Mr. Hyde when your processes change
• …And why the scariest part of your DAM may be what you’re not seeing.

Join this Henry Stewart webinar this Halloween to shine a light on the dark corners of DAM.

And on October 24, a webinar on Managed Services. I’ve run Managed Services for a wide variety of customers in a variety of industries for more than a decade, including magazine and web publishing, car manufacturing, finance, and some diversified global giants, and I’m not sure a managed service provider is always acting in a client’s best interest unless the contract and SLAs are highly detailed, created by very experienced people.

Registration: https://attendee.gotowebinar.com/register/5936432997007948545

Is Audio the next big Digital Asset to track?

CMSWire has an interesting article on DAM and audio; I recently benefitted from a look at Canto’s DAM and was impressed by the ease of tracking and tagging audio. I’m not sure it is the next thing to track: people who do sound work for movies like Star Wars, the Jurassic series, and the Marvel movies have been indexing, tagging and tracking their many thousands of audio files for years, if the iTunes Extras are any indication. Also, the lead line comes across as a bit creepy by implication… do we really want home-device speakers putting audio content from our homes into a DAM?

As we edge towards 2019, its clear to see the growing role of audio content in our daily lives. From morning news readouts to late-afternoon podcast sessions, Google claims that 72 percent of those who own a voice-activated speaker use the device as part of their daily routine.

On a more cheerful note, they also have a good general article on how to think about your RFP:

How to Write an RFP for a Digital Asset Management System: A 10-Step Guide

It has some great points to consider, like, “[…]don’t let the [required functionality] list get too long. You are more likely to succeed with a system that handles your five most important processes super well, instead of a system that does 100 things through workarounds”, advice on how to work with your vendor to get the most out of your RFP response, and security.  I’d add audit-ability, in these days of SARBOX reporting.