Standard checkbox RFPs can cause problems down the line. To this end, Digitalassetmanagementnews.org has collected three approaches to RFPs that can help avoid some of the pitfalls, in “10 Steps To Writing An RFP For DAM.”
The first is from Jens Lundgaard, Founder of DAM vendor Brandworkz, “How to write an RFP for a DAM and Web-to-Print system: A 10- step guide.”
The second, “The Digital Asset Management RFP Conundrum” by Robin Parisse considers on some of the same issues.She writes:
The consensus is that the RFP process has merit, but is seriously broken. […] It is not only a necessary company policy and purchasing requirement, but also a means to educate internal stakeholders about digital asset management, media asset management, and how they can coexist within an ecosystem in a variety of ways. Therefore, we can’t just toss out the RFP. But, we can shop and buy differently.
The third is from Digitalassetmanagementnews.org contributor, Ralph Windsor, “Purchasing Tips For Corporate DAM System Buyers“, a smorgasbord of caveats, potential gotchas and snags, things to watch out for when you are considering your RFP and purchase.
One of my jobs is working on promotions for a set of four pubs.
They have live music every night; one has 194 whiskeys. Each has repeating monthly events, sports events, a Facebook page, an Instagram account, monthly whiskey specials. I also have:
- About 400 photographs I’ve taken of events,
- About 100 images of bands, including some I’ve taken,
- About 3000 images of liquor, beer, kegs, event posters, PDFs, royalty-free images for use in posters, Celtic borders for posters, and other image miscellany.
This adds up to a library of roughly 3500 images, and growing, many of which I need to reuse, and many of which I need to be able to find for using in new materials. I use a custom Lightroom Catalog for this – though it is not ideal. I am currently the only user for this system, but there are other users I’d like to share the assets with, and their metadata: a manager and assistant at each pub; the owners of the pubs; a co-worker who also makes posters.
Given what I do here, my(solo) tagging is pretty good, and my taxonomy and organization suits my needs: I can find a transparent whiskey bottle image or pictures from last year’s tricycle race, or royalty-free clip art for holiday posters quickly and easily. But, sometimes I wish I could use something a little more hefty, something shared, something informative, to increase collateral consistency and quality.
Enter Business.com’s How to Achieve Success With Small Business Digital Asset Management by David Trounce.
This meaty article reviews growth of assets, benefits of a DAM for small businesses, rationale, what kinds of files a small business should store, goals, strategy, process, and more. Well worth a read!